Difference between revisions of "How to Use the Concept Tool"

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[[File:t.png|25px|right|This page provides information about content and use of the Vitruv tools]]
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[[File:Concept_tool.png|frame|center|alt=[[Concept Tool]] Flow Diagram showing the various stages involved|[[Concept Tool]] Flow Diagram showing the various stages involved]]
  
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This page provides help on how to use the Securban tool. It is a concise version of the user manual, which can be downloaded [https://drive.google.com/file/d/0B7rxBbyySsUbcS1mZUxILWJpYXM/view?usp=sharing here]. The tool is a macro-enabled Excel file, which will in some instances generated warnings when downloading (because before downloading, your computer cannot verify all macros in this file are safe to use).
   
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== Initial SetUp Phase ==
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== Starting SecuRbAn ==
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Start the Microsoft Excel<sup>TM</sup> file 'Securban.xlsm' in Microsoft Excel version 2007 or later. For macros and buttons to work, click 'Enable content' in the top bar when it asks whether to allow macros. If you don't have the file, it can be downloaded for free [https://docs.google.com/uc?id=0B7rxBbyySsUbbXY0WFNQZmdaVUE&export=download here]. An extensive user's manual can be found [https://drive.google.com/file/d/0B7rxBbyySsUbcS1mZUxILWJpYXM/view?usp=sharing here].
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# Log into the Concept Tool.<br />
  
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# Enter your name/ID of the specific analysis (it is recommended that you select a name/ID that is easy to recollect for future retrieval).<br />
  
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# Enter the project description:<br />
  
⚫
#* Make it clear the extent of what is, and is not, included;<br />
  
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#* Data sources, data revisions/versions being used (is this analysis a reiteration of an earlier analysis?);<br />
  
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#* Describe any grouping of objects;<br />
  
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#* Have any measures already been used in the project formulation to date?<br />
  
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<br />
  
   
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== Doing an assessment ==
⚫
== • SecuRbAn (and supporting Securipedia) RA Phase ==
  
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The questions can be found on the first tab called 'questions', found at the bottom of the SecuRbAn screen.
⚫
# SecuRbAn will now take you through a sequence of questions to determine:
  
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[Please note: With each answer, you will have the opportunity to attach your own notes, comments, constraints or related observations etc.]<br />
  
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[Please note: Throughout the questions, you will find links to the Securipedia Knowledge Base in order to get more knowledge on how to answer the specific question at hand.]<br />
  
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[Please note: In circumstances where the question is too abstract, you will have the option of converting the question into a series of ‘sub-questions’ for easier response.]<br />
  
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o the attractiveness within the project composition for various types of (criminal) offenders;<br />
  
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o if there are circumstances within the project environment that increase or decrease the attractiveness;<br />
  
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o the vulnerability of the aspects of the project to the various types of (criminal) offenders;<br />
  
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o the potential impact of an offence being committed/realised.<br />
  
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5. With regard to the above questions session (3.), the questions which the SecuRbAn will ask will depend on the answers you provide to the previous round of questions. For example, if you identify through the first round of questions that there is a heightened attractiveness within the proposed scheme/development for breaking and entering by an offender, SecuRbAn will not ask you (in the next series of questions)...?
  
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<br />
  
   
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[[Image:Tab questions.PNG|400px|Questions tab in SecuRbAn]]
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== • Output Phase ==
  
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6. From the previous phase, the tool will output a list of security issues in two ways:<br />
  
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=== Initial Set-Up Phase ===
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o Prioritised (sorted) list of relevant security issues to be addressed in the project<br />
  
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The first step will involve the urban planner setting up a file for his/her new project.<br/>
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This list will include links to Securipedia, traces to the answers that gave rise to the list, and user notes you inserted during the question phase;<br />
  
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1. Start the Securban tool;<br/>
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BEST FOR: A quick overview of the issues to be dealt with. <br />
  
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2. Enter your name/ID of the specific analysis (something to easily identify this assessment);<br/>
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o A complete (sequential) lost of all possible security issues with a scoring indication of its possible relevance to the project.<br />
  
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BEST FOR: A quick identification of the change between two risk assessments.<br />
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3. Enter a short description of the project:<br/>
  ⚫
Be clear on what is, and is not, included in the assessment:
  +
* Data sources, data revisions/versions;
  ⚫
* A description of (grouping of) objects;
  +
4. Enter the date (+ time if desired) of the assessment.
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  +
[[File:Log In Securipedia.PNG|600px|Questions tab in SecuRbAn]]
  +
  ⚫
=== SecuRbAn (and supporting Securipedia) Risk Assessment Phase ===
  ⚫
4. SecuRbAn will now take you through a series of questions to determine:
  +
:A The presence of attractive objects to certain crime types;''
  +
:B Contributing circumstances;''
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:C Protection measures.''
  +
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5. Each question features a selection box with possible answers and a free text box for comments.
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The possible answers for each question can be selected by clicking the cell, selecting the down arrow to the right of the cell and clicking the desired answer in the list that unfolds. Answers can also be selected by (exactly) typing them in. The [[image:i.png|x15px|link=]] behind a question links to a page in Securipedia with help specific for the concerning question.
  +
  +
The comment box behind each question can be used to document any observations and thoughts you have while answering the question (such as an answer only applying to a part of the object, or being specific to certain circumstances, etc.). The comments do not influence the scoring of results, but, if used correctly, will serve as a useful trail of your security considerations through the versions of your urban development.
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  +
[[Image:dropbox.png|300px|Example of dropbox folded out]]
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6. To know which questions to answer, the cells for the answers are colour coded to show their status. The questions required for a complete assessment will depend on the answers you give, and consequently the colours of the questions further on can change. The colours used have the following meaning:
  +
  +
[[Image:Answer_colours.PNG|400px|Colour codes for answer status]]
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  ⚫
=== Output Phase ===
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The output of the assessment can be found on the second tab, called 'Results', found at the bottom of the SecuRbAn screen.
  +
  +
[[Image:Tab result.PNG|400px|Results tab in SecuRbAn]]
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  ⚫
7. From the previous phase, the tool will output an overview of the assessment results. These are depicted in four ways:
  +
* A diagram in fixed order indicating the assessed need for attention to each security issue;
  +
: this diagram can be used to know which security issues need the most attention.
  +
* A (optional) diagram indicating the difference between this assessment and previously saved assessments;
  +
: this diagram can be used to quickly see the improvements or detriments between the current situation and a previously saved assessment. (see [[How to Use the Concept Tool#Saving and loading assessments|Saving and Loading assessments]])
  +
* A diagram indicating the assessed need for attention to each security issue sorted from highest need of attention to lowest;
  +
: this diagram can also be used to know which security issues need the most attention.
  +
* A list indicating the answers that contributed to the resulting assessment for each security issue.
  +
: this list can be used to quickly identify the elements that contribute to or mitigate a security issue. A "---" symbol indicates the security issues is not relevant to the situation. This list includes direct links to the Securipedia pages relating directly to the respective security issue.
  +
  +
[[Image:Securban results.png|600px|result page of Securban]]
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=== Saving and loading assessments ===
  +
The option for saving and loading assessments can be found on the third tab, called 'Load and save', found at the bottom of the SecuRbAn screen.
  +
  +
[[Image:Tab load and save.PNG|400px|Results tab in SecuRbAn]]
  +
  +
Assessments made can be saved, loaded or deleted in the Securban tool by using one of three buttons on the Load and save tab of the Securban tool:
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* First select a slot to load from or save to
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* Click the appropriate button.
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[[Image:Securban load and save.png|600px|load and save page of Securban]]
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== Finding solutions for security issues ==
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The SecuRbAn tool will link you to the appropriate pages in Securipedia. On this page you can find more information about the security issue, explanations about contributing circumstances, the problems you might expect when not dealt with and possible measures that can relieve the problem.
  +
  +
All this information is cross-linked with other information in Securipedia and outside it, allowing to easily deepen your knowledge as required in the subjects you need to find the best solutions to reduce the security issue.

Latest revision as of 12:42, 1 February 2017

This page provides information about content and use of the Vitruv tools

This page provides help on how to use the Securban tool. It is a concise version of the user manual, which can be downloaded here. The tool is a macro-enabled Excel file, which will in some instances generated warnings when downloading (because before downloading, your computer cannot verify all macros in this file are safe to use).

Starting SecuRbAn

Start the Microsoft ExcelTM file 'Securban.xlsm' in Microsoft Excel version 2007 or later. For macros and buttons to work, click 'Enable content' in the top bar when it asks whether to allow macros. If you don't have the file, it can be downloaded for free here. An extensive user's manual can be found here.

Doing an assessment

The questions can be found on the first tab called 'questions', found at the bottom of the SecuRbAn screen.

Questions tab in SecuRbAn

Initial Set-Up Phase

The first step will involve the urban planner setting up a file for his/her new project.
1. Start the Securban tool;
2. Enter your name/ID of the specific analysis (something to easily identify this assessment);
3. Enter a short description of the project:
Be clear on what is, and is not, included in the assessment:

  • Data sources, data revisions/versions;
  • A description of (grouping of) objects;

4. Enter the date (+ time if desired) of the assessment.

Questions tab in SecuRbAn

SecuRbAn (and supporting Securipedia) Risk Assessment Phase

4. SecuRbAn will now take you through a series of questions to determine:

A The presence of attractive objects to certain crime types;
B Contributing circumstances;
C Protection measures.

5. Each question features a selection box with possible answers and a free text box for comments. The possible answers for each question can be selected by clicking the cell, selecting the down arrow to the right of the cell and clicking the desired answer in the list that unfolds. Answers can also be selected by (exactly) typing them in. The I.png behind a question links to a page in Securipedia with help specific for the concerning question.

The comment box behind each question can be used to document any observations and thoughts you have while answering the question (such as an answer only applying to a part of the object, or being specific to certain circumstances, etc.). The comments do not influence the scoring of results, but, if used correctly, will serve as a useful trail of your security considerations through the versions of your urban development.

Example of dropbox folded out

6. To know which questions to answer, the cells for the answers are colour coded to show their status. The questions required for a complete assessment will depend on the answers you give, and consequently the colours of the questions further on can change. The colours used have the following meaning:

Colour codes for answer status

Output Phase

The output of the assessment can be found on the second tab, called 'Results', found at the bottom of the SecuRbAn screen.

Results tab in SecuRbAn

7. From the previous phase, the tool will output an overview of the assessment results. These are depicted in four ways:

  • A diagram in fixed order indicating the assessed need for attention to each security issue;
this diagram can be used to know which security issues need the most attention.
  • A (optional) diagram indicating the difference between this assessment and previously saved assessments;
this diagram can be used to quickly see the improvements or detriments between the current situation and a previously saved assessment. (see Saving and Loading assessments)
  • A diagram indicating the assessed need for attention to each security issue sorted from highest need of attention to lowest;
this diagram can also be used to know which security issues need the most attention.
  • A list indicating the answers that contributed to the resulting assessment for each security issue.
this list can be used to quickly identify the elements that contribute to or mitigate a security issue. A "---" symbol indicates the security issues is not relevant to the situation. This list includes direct links to the Securipedia pages relating directly to the respective security issue.

result page of Securban

Saving and loading assessments

The option for saving and loading assessments can be found on the third tab, called 'Load and save', found at the bottom of the SecuRbAn screen.

Results tab in SecuRbAn

Assessments made can be saved, loaded or deleted in the Securban tool by using one of three buttons on the Load and save tab of the Securban tool:

  • First select a slot to load from or save to
  • Click the appropriate button.

load and save page of Securban

Finding solutions for security issues

The SecuRbAn tool will link you to the appropriate pages in Securipedia. On this page you can find more information about the security issue, explanations about contributing circumstances, the problems you might expect when not dealt with and possible measures that can relieve the problem.

All this information is cross-linked with other information in Securipedia and outside it, allowing to easily deepen your knowledge as required in the subjects you need to find the best solutions to reduce the security issue.

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